Sales & HRGA Assistant Manager


Japanese company in Malaysia
Sales & HRGA Assistant Manager
Place: Eco City Midvalley, KL
Salary: RM4000 – RM6000
Job Type: Permanent; Full-time

Mon – Fri 8:30 – 17:30

・This is managerial supporting role for HRGA and Sales Department
・Experience the Human Resource & General Affairs study and/or Job ・Experience for at least 4 years or more
・Have the basic understanding of the Human Resource & General Affairs skill
・Execellent communication skill and proactive attitude to maintain the healthy relationship among employees
・Execellent organizing and tidy up skill to handle documentation and schedule for the company
・Experience to handle the expats foreigner’s visa and living support
・Love and understand company culture and products
・Understand on the Japanese company culture (not required for the actual experience, but attitude to willing to understand is important)
・Manage and lead the career development of the subordinate
・Able to discuss and propose about the organization structure and staffs career development plan

・Support and arrange hiring procedure to ensure a sufficient manpower in Sales office through the communication with other staffs in the Sales office
・Support onboard program for new employees (ID, PC, E-mail address, Name Card, etc.) to ensure a smooth and pleasant hiring process.
・Compile, organize and report attendance and OT matters i.e. scan and email leave forms, MC & OT to HQ to enable accurate salary calculation.
・Maintain & organize records for staff in-out & Driver’s schedule for an accurate compensation.
・Coordinate & organize all related forms which include leave forms, staff token & PR
・Communicate and execute newly established policies as the support of HRGA and/or Directors and navigate KL office staff (Including merchandisers) towards the direction of the policies
・Collaborate and communicate with company secretariat in all business-related matter arising from the operations need forms
・Support Expatriate in work permit application and certain level of basic personal life-style support
・Provide good hospitality to visitors and clients to help promote a positive image of the company Oversee, compile and monitor the all-importantdocuments and data by the soft and hard copy
・Handle and manage calls to avoid any communication breakdown.
・Support Sales team and Directors on traveling arrangement (Visa, Flight, Stay, Logistic, Allowance, etc.)
・Co-ordinate and arrange training for Sales Teams with HQ to enable employees are equipped with appropriate knowledge and skill.
・Act as Safety and Health representative for Sales Team in the SHE Committee to enable safety and health issue of the employee are assured.
・Complete necessary documents and license to maintain office operation
・Follow the instruction of KL top managements and MLK HRGA to realize the overall improvement for the Kewpie Malaysia
・Co-work between the counterparties internally (other department, office, position) and externally (company, organzation)
・Understand the Sales office situation, and proposing the upgrade of the policies, events, office set up, and etc., through the discussion with
・Superior and MLK office for the overall improvement

・Bachelor Degree in Human Resource/Business Administration or equivalent
・At least 4 years or more experience in the HRGA and sales support field
・ Excellent oral and written communication skills in English and Malay; proficiency in other foreign language will be an added advantage
・ Communication skills in order to establish friendly relationship
・ Computer literacy with Microsoft Power Point, Word, and Excel.
・ Possess excellent interpersonal and communication skills and able to foster teamwork
・ Position allowance: Yes
・ Meal allowance: Yes
・ Transport allowance: Yes
・ Annual Leave: Yes
・ Medical Leave: Yes
・ OT: yes
・ Insurance: Yes, upon confirmation
・ Medical expense : Yes
・ Sat, Sun and PH no working
・ Bonus: based on company performace
・ Other benefits such as Annual Dinner, Company Trip etc, will be disclosed during the interview

・ HRGA’s main department is located in Melaka and this position is the Managerial position in the HRGA supporting office in KL.
・ Reporting to HR Assistant Manager in Melaka and Deputy Managing Director (KL Office)
・ Requires frequent communication between Melaka branch and may have to coduct physical visit to Melaka office as well if requested
・ Prefer someone who has strong communication and coordination skill with sales support and HRGA supporting experience.

Probation period: 3 months

Kindly WA to Poh Yee
016-669 8139

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